Archive for March, 2010

Paper Shredding Companies in Maine, New Hampshire, and Vermont… What’s the Difference?

Tuesday, March 2nd, 2010

There are over 20 companies offering paper shredding, document destruction, or confidential information destruction services in the tri-state area of Maine, New Hampshire, and Vermont.  How are these paper shredding companies different?  Do they provide the same types of services?  What is their “value-added” component?


Most paper shredding companies provide on-site document destruction services whereby a large truck comes to a customer’s location and shreds their documents on the street or in a parking lot while the truck idles.  Other paper shredding companies offer off-site document destruction in various types of buildings and facilities.


While on-site paper shredding is often advertised as being the most “secure” way to handle customer’s information, this is not necessarily so.  Any document destruction service is only as secure as its adherence to its policies and procedures, nationally recognized certification standards, the type and quality of its employee screening methods, its monitoring systems, and ultimately how this system of checks and balances is implemented on a daily basis.  For example, having a customer’s confidential information sitting on a sidewalk with people walking by while it is waiting to be shredded by an “on-site” paper shredding service isn’t necessarily the most secure way to do things.


At Secure Records Management Systems (SecureRMS) we provide fully secure, off-site paper shredding and confidential information destruction services. Our policies and procedures meet certification standards from the National Association for Information Destruction (NAID), the national, independent, third party verification, and accreditation agency for the information destruction industry.  Our employees go through rigorous background and security checks and training under the supervision of our Chief Security Officer and Production Manager who has over 20 years experience in the Government Intelligence arena.


We provide a variety of bins and containers to customers at no charge where they place their materials for paper shredding.  These attractive bins are fully enclosed, locked, bar coded, and scanned into our document destruction system when they are delivered and when they are serviced. Our fully equipped and GPS monitored trucks that are used for servicing customers are on rigid routes and delivery schedules, have automatic alerts that signal us should a truck go off route, and are kept locked at all times.


Our secure paper shredding facility is fully monitored by 11 video surveillance cameras covering every aspect of the document destruction process and ensuring that there are no blind spots in the facility.  Customer’s confidential information is shredded to 5/16” in width, twice as small as the 5/8” industry standard. Our chain of custody starts at our secure facility, goes to our GPS monitored trucks, to the locked, bar-coded, and computer tracked bins at the customer’s location, back to the secure paper shredding facility, to a video-taped document destruction process, and ends when the shredded paper is baled, sold to a domestic paper mill, and recycled into tissue and other paper products.


Our quality assurance program is interwoven into every aspect of our processes and includes daily, monthly, and surprise inspections, annual audits, and reviews at all levels of the organization.  This multifaceted approach ensures that the comprehensive system of security measures will provide the highest level of confidentiality and customer service.


Finally, let’s talk about the “value-added” component. In addition to providing jobs for people with disabilities, all proceeds of paper shredding and document destruction from SecureRMS are used to provide programs and housing for developmentally disabled members of our community. SecureRMS is a social enterprise of Waban Projects, a 501-C3 non-profit social services agency located in Maine. Waban has successfully provided services to children and adults with developmental disabilities for over 40 years. Every year, Waban provides essential services to over 1,000 adults and children with special needs.


SecureRMS delivers three things: high quality and secure paper shredding services, superior customer service, and employment opportunities for people with disabilities. Need more information about the difference between paper shredding companies in Maine, New Hampshire, and Vermont? Check out our website at http://www.securerms.com  or contact us at info@securerms.com.

Secure Records
Management Systems

5 Dunaway Drive
Sanford Maine 04073
Telephone 207-636-5700
Toll Free 1-877-235-7471
Fax 877-850-9078